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Policies and Procedures

ASTAF 106

Number: ASTAF  106 
Section Student Services Policies
Subject: Solicitation Policy
Date: April 26, 2010
Issued by: Assistant Vice Chancellor for Student Life
Authorized by: Vice Chancellor for Student Life and Services

      

I. PURPOSE 

The University of South Carolina Aiken has the duty and responsibility to maintain a safe 
and healthy environment conducive to its principal mission of education. At the same time, the University recognizes and respects the constitutional protection of free speech as well as the individual student's right to privacy. Accordingly, the University hereby adopts this solicitation policy for the purpose of establishing reasonable time, place and manner restrictions on campus solicitation.

II. DEFINITION OF SOLICITATION 

Solicitation is defined as contact for the purpose of: 
1. soliciting funds or sales or demonstrations that result in sales; 
2. distributing advertising or other materials; 
3. compiling data for surveys, programs, or other purposes; 
4. recruiting members or support for an organization or cause; 
5. providing educational information sessions (exclusive of formal University of South 
Carolina Aiken academic 
classes).

Even within areas open to solicitation, this contact may not substantially disrupt or 
materially (or significantly) interfere with the educational, administrative, or operational 
activities of the University. Commercial speech which is false, fraudulent, or 
misrepresentative is not permitted. Events which are in violation of local, state, or federal 
law, Board of Trustees policy, or rules, regulations, and guidelines of the University, are 
prohibited.

An event that places an undue burden on campus facilities; interferes with the use of 
campus facilities by other persons; disrupts normal operations; infringes on the protected 
rights of others; has as a principle goal to incite a riot or to disrupt other activities, may be 
denied the privilege to use University facilities or grounds for solicitation.

III. AREAS AVAILABLE FOR SOLICITATION 


Although the university is devoted to the public in many ways, the entire campus is not a public forum. Public access to some portions of the campus must be limited to achieve the institution's educational mission, to retain student privacy, and to meet safety and health requirements. However, some areas are open for solicitation within the guidelines established by this policy. Prior approval through established registration and reservation  procedures (available at the Student Life Office) and the approval of the Vice Chancellor for Student Life and Services (or designee) are necessary in order to utilize these areas. These areas are:

A. designated areas in the front and back patios of the Student Activities Center; 
B. a designated area within the Student Activities Center; 
C. other specifically designated areas formally contracted through the University for the 
purpose of advertising goods and services to the USCA community upon the approval of 
the Chancellor, Vice Chancellor for Student Life and Services, or designee.

IV. DISTRIBUTION OF LITERATURE 

Distribution of literature by University or non-University individuals or organizations is subject to this solicitation policy to prevent harassment of students and to maintain the campus environment. The person to person distribution of literature by University or non-University individuals or organizations is restricted to the areas available for solicitation and must be registered and reserved in advance through the Vice Chancellor for Student Life and Services (or designee). The posting of literature by University or non-University individuals or organizations is restricted to appropriate reserved areas of bulletin boards in all University buildings subject to the documented approval and instruction of the Director of Student Involvement (or designee). Some bulletin board space is designated for University activities only. The posting or attachment of flyers, posters, advertisements, or announcements of any type on the exterior of buildings, trees, sidewalks, light posts, parked cars, or other similar structures is prohibited.

V. DIRECT MAIL SOLICITATION 

The University of South Carolina Aiken mailroom is responsible for providing services for faculty, staff, and students for official University business only. Mail determined to be 
of a personal nature (such as checks, bank statements, utility bills, personal packages) will be returned to the sender. The only exception to the policy is mail service to on campus
resident students whose mail is delivered to their residence.

University Intra-Campus Mail Service cannot be used by faculty, staff, students, or outside businesses or organizations for advertising, campaign notices, solicitation, or for any 
purpose that is not determined official University business. No USC Aiken mailing list will be available for use other than for official University of South Carolina business. (Student 
organizations may be contacted through the Office of Student Involvement.)

VI. POLICY ON SALES SOLlCITATION 

Solicitors and tradesmen, including students, faculty, or other University personnel, are prohibited from entering University grounds or buildings of the University of South 
Carolina Aiken for the purpose of transacting business with students, faculty, or other University personnel, unless they have been issued a letter of permit for this purpose by the  Office of the Vice Chancellor for Student Life and Services (or designee).  A fee to solicit may be imposed by the Office of the Vice Chancellor for Student Life and Services (or designee).

VII. EMPLOYEE SOLICITATION 

Employees of the University may not solicit for non-University sponsored activities during working time regardless of whether they are in their working area or not. (See System Policy A1.07, Personnel, 08/85.)

VIII. STUDENT ORGANlZATIONS 

  1. Registered USC Aiken student organizations may solicit in designated areas under the following conditions:
  2. The organizations must complete a space reservation form available from the Director of Student Involvement's Office. 
  3. The Vice Chancellor for Student Life and Services must be made aware of outside speakers and/or performers being brought through sponsorship by USCA student organizations to the campus. 
  4. The Vice Chancellor for Student Life and Services (or designee) must approve student fund raising activities; 
  5. Any use of space not normally designated for use by student organizations and University departments must be requested in writing from the Vice Chancellor for Student Life and Services (or designees).

IX. STATEMENT OF EQUITY 

Approval to solicit on the University of South Carolina Aiken campus shall not be granted in an arbitrary or capricious manner based upon the basis of the content of the proposed 
speech related activity. Any constitutionally protected speech will be permitted within the reasonable time, place, and manner restrictions of this policy.

X. DISCLAIMER 

The Solicitation Policy of the University of South Carolina Aiken must undergo constant revision to reflect prevailing community standards and the most recent case law which  constitutionally defends the rights of students as citizens as well as protecting the individual privacy of students on the University campus. Contact the Student Life Office in the  Student Activities Center for the most recent revisions of this Solicitation Policy.