Temporary Salary Supplements

Temporary Salary Supplements are processed when a hiring department is hiring a permanent employee within their department to do additional duties outside of their permanent position for their department.  For example, if Human Resources hired a Human Resource employee to complete a project on a temporary basis outside the scope of their normal job duties, it would be considered a Temporary Salary Supplement.  The hiring department is responsible for submitting a signed/approved internal document to HR.  Internal documents are a Faculty Appointment Sheet or a Form 12.  The Faculty Appointment Sheet is used for faculty teaching appointments per term, a Form 12 is used for all other hires on campus.  As of January 31, 2019 HR is processing all Temporary Salary Supplements.  Upon receipt of the signed internal form, HR will process the Temporary Salary Supplement.

Additional Assignment/Job (Internal Dual)

An Additional Assignment/Job (Internal Dual) Hire is processed when a hiring department is hiring a permanent employee outside of their department.  For example, if Human Resources hired a Finance & Administration employee to conduct a training for them and wanted to pay them, it would be considered an Additional Assignment/Job.  Please complete the Form-12 and the Additional Assignment/Job Request Form and submit to HR for processing. 

People Admin

Hiring Guides

Payroll Forms

I-9 Advantage/E-Verify

All new hires and re-hires with a year or more break in service must have an I-9 completed on or before the employee starts work.  This is mandatory.  If you are unsure of an employee’s status contact This email address is being protected from spambots. You need JavaScript enabled to view it..  Access to I-9 Advantage can take up to one week. Please plan according to your department’s needs.

Access to I-9 Advantage Required Forms

All new users who need access to I-9 Advantage must read and sign the User Agreement for Responsible Use and Confidentiality of Data, Technology, and User Credentials.

If the user is responsible for completing I-9’s on employees, please complete the Form I-9 Authorized Representative Agreement.

If the user is responsible for completing E-Verify on employees, please complete the E-Verify General User Agreement.

Scan completed/signed forms to This email address is being protected from spambots. You need JavaScript enabled to view it..  Upon receipt of the completed forms you will be entered into the E-Verify system.  HR will send you an email after this is done, asking you to look for an email from E-Verify.  If you don’t receive an email from E-Verify please let HR know.  There will be link to complete a tutorial in the email.  At the end of the tutorial you will receive a certificate of completion. Forward a copy of the certificate to This email address is being protected from spambots. You need JavaScript enabled to view it..  She will then forward the certificate to USC HR.  Upon receipt of the certificate USC HR will give you access to I-9 Advantage.


Helpful Information

Form I-9 Processing – Initiating Section 1 and Completing Section 2 of the Form I-9

Form I-9 Processing – Logging In, Navigation, Actions and Status Updates