Student Hire Form

The above online form replaces the old Student Hire Checklist.

ACA Form


ACA upload required for PeopleSoft hire

April 8-April 12

Monday

12:30-2:30

Tuesday

9:30-2:30

Wednesday

11:30-2:30

Thursday

no walk-in hours today

Friday

9:30-11:00

1:00-4:00

*student should email Mary Clark to set up an appointment if unable to come during one of these times

 


We participate in E-Verify.

Find out more about Student Hire Procedures here.

Last Updated: 4/1/2019

Other Forms

Student Employment Application

Confidentiality Agreement

Employee Evaluation Form

Last updated: 2:16 PM 8/28/2018

 

Questions? Contact us!

Mary Clark, 803-641-3440, maryc@usca.edu

Student Employment


Important Changes to Student Employment

(Beginning April 1, 2019)

The online Student Hire Form is replacing the old Student Hire Checklist.

  • Form is submitted electronically by hiring department
  • Confirmation email will be sent to submitter with "next step" instructions
  • Career Services will email "next step" instructions to student

PeopleSoft

(replacing VIP on April 1, 2019)

  • Each department now has a designated Student Hire Initiator
  • Student Hire Initiators key hires into PeopleSoft
  • Hires are routed through an approval process

PeopleSoft Approval Process

  • Initially routed to Career Services (will not be approved until I-9/E-Verify is complete)
  • FWS hires are then routed to Financial Aid
  • Graduate student hires are then routed to the Graduate School in Columbia
  • International student hires are then routed to International Programs

Please notify your Student Hire Initiator if you submit a Student Hire Form.  Otherwise, your hire may not be processed.

A detailed listing of Student Employment procedures is published on the Human Resources webpage.

ACA

(Acknowledgement of Receipt of the Affordable Care Act)

  • Students complete this paperwork in Career Services
  • Career Services saves the ACA to Student Hire Initiators file in the k: (only Student Hire Initiators have access to this folder)
  • ACA must be uploaded to PeopleSoft when a student is hired

Confidentiality Agreement

  • Per Human Resources, all student employees should complete a Confidentiality Agreement whenever hired
  • The hiring department is responsible for completing and storing
  • Available online

Student Employee Payroll Questions

  • Student employees must check with their supervisors if they did not receive payment for hours worked
  • Supervisors must check the pay schedule to see what weeks are being paid and make sure timecards were submitted and approved on time
  • If timecards were submitted on time, but the student employee did not receive payment, the supervisor must contact Human Resources to see why payment was not received

Supervisors can call Melissa Wilson, Human Resources, at 803-641-3318, or email her at MelissaW@usca.edu

2019/2020 STUDENT EMPLOYEE HIRE DATES

 

ISE HIRING DATES

 

SUMMER        Maymester         Sunday             05/05/2019 Continuing Hires

                                                Sunday             05/12/2019 New Hires

                                                Saturday           06/01/2019

 

                        Summer I        Sunday             06/02/2019

                                               Saturday           07/06/2019

 

                        Summer II      Sunday             07/07/2019

                                                Saturday           08/10/2019

If hiring for all 3 semesters: 5/5/19 – 8/10/19 Continuing Hires

05/12/19 – 08/10/19 New Hires

 

ISE HIRING DATES

 

FALL                                        SUNDAY           08/11/2019*

(*UNLESS HE/SHE IS A FRESHMAN, HIRE DATE WOULD BE 08/22/19)

 

                                                SATURDAY       12/23/2019**

(**UNLESS HE/SHE GRADUATES BEFORE THE DECEMBER 23rd END DATE)

 

 

SPRING                                     SUNDAY          01/05/2020

                                                 SATURDAY      05/09/2020

 

WHOLE ACADEMIC YEAR         SUNDAY           08/11/2019

                                                SATURDAY       05/09/2020

 

FWS HIRING DATES

 

FALL                                          SUNDAY           08/25/2019

                                                 SATURDAY       12/14/2019*

 

(*UNLESS HE/SHE GRADUATES BEFORE THE DECEMBER 14TH END DATE)

 

 

SPRING                                   SUNDAY           01/12/2020

                                               SATURDAY       05/09/2020

 

WHOLE ACADEMIC YEAR       SUNDAY           08/25/2019

                                              SATURDAY       05/09/2020